Working Location: 16th, 34 Road, Tran Nao Street, An Khanh Ward, Thu Duc City, HCMC.
Team: Sales & Operations Planning
Line report: Category Lead

Lixibox is a full-stack one-stop omni-channel solution for affordable luxury brands to reach GenZ consumers in Vietnam, one of the fastest growing regions in the world. We focus on optimizing operation by leveraging an in-house agency and the in-house technology solutions to bring the most effective brand launching that would benefit the end consumers.

This role will provide critical support to our buying team, ensuring the smooth and efficient flow of product procurement and inventory management.

I. RESPONSIBILITIES:

Purchase Order (PO) Management:

• Create and process purchase orders in our ERP system based on buyer requests.
• Track PO status, follow up with vendors regarding delivery timelines and updates.
• Maintain accurate records of all POs, including vendor information, product details, and delivery dates.

Inventory Management:

• Assist in managing inventory levels and forecasting demand.
• Monitor stock levels and communicate with buyers regarding potential stockouts.
• Support the tracking and reconciliation of inventory across different warehouses/ channels

Vendor Communication:

• Maintain communication with vendors regarding order status, shipping updates, and any issues that may arise.
• Respond to vendor inquiries and requests in a timely and professional manner.

Data Entry & Management:

• Input product information and update relevant databases.
• Maintain accurate records of product specifications, pricing, and other relevant details.
• Prepare reports and presentations as needed for the buying team.

Administrative Support:

• Provide general administrative support to the buying team, including scheduling meetings, managing calendars, and handling correspondence.
• Assist with other tasks as assigned by the buying team (reports, seeding,...)

II. REQUIREMENTS:

• Education: Degree in business administration or a related field preferred.
• Experience: 1 year of experience in an administrative or purchasing assistant role, ideally within the beauty or consumer goods industry.

Skills:

• Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Excellent data entry and organizational skills.
• Ability to prioritize tasks and manage multiple projects simultaneously.
• Strong communication and interpersonal skills.
• Detail-oriented with a high degree of accuracy.
• Knowledge of import/export processes (a plus).

Other:

• A passion for beauty and the beauty industry is preferred.
• Ability to work independently and as part of a team.
• Strong work ethic and a commitment to delivering high-quality work.
• Extreme attention to details.
• Good communication skills in both Vietnamese and English.
• Knowing Chinese is also a plus.
• Big passion for beauty industry;

III. RECRUITMENT PROCESS:  (1 round)
CV Application → 1. In-house Interview with Line Manager and HR.